OFFICE MANAGER
Job Description and Responsibilities
Rojas AP is seeking to hire a part-time Office Manager to join our team in Jamaica, Queens. This role will support day-to-day operations, streamline internal workflows, and help maintain consistent administrative support across the firm. As a dynamic architecture and planning firm, we manage a wide range of projects that require strong internal coordination and organization.
Your role will be instrumental in helping our team stay organized, on schedule, and connected—particularly through the use of tools like Monday.com and Quickbooks. This is an excellent opportunity for a self-directed, mid-level professional with strong administrative and systems experience who is looking to support meaningful, community-focused design work.
Although this is not a client-facing role, you will be collaborating closely with the principal and project managers. This position is ideal for someone who enjoys improving systems, anticipating needs, and keeping operations running smoothly.
Essential Traits
Proactive and organized
Strong communicator
Systems-oriented thinker
Problem solver
Ethical and trustworthy
Comfortable working independently
Tech-savvy, with ability to learn new tools quickly
Required Qualifications
Minimum 3 years experience in office management, operations, or administrative support
Experience with Monday.com or similar project/task management platforms
Familiarity with invoicing and basic bookkeeping processes
Proficiency with Google Workspace (Drive, Docs, Calendar, etc.)
Excellent organizational and multitasking abilities
Preferred Qualifications
Experience in a small business or professional services firm (architecture, design, or planning preferred)
Familiarity with QuickBooks, FreshBooks, or similar
Comfort coordinating vendors, supplies, and internal systems
Bilingual
Compensation & Schedule
$30-$40 per hour based on experience
14 hours per week, in office
Predictable work schedule and flexibility (to be coordinated with the principal)
Opportunity to grow with the firm
Work Environment & Company Information
Rojas AP is a professional services firm dedicated to providing quality work in both architecture and urban planning. We work on projects that are related to a physical location and that affect people’s everyday lives. We plan and design the spaces you live and work in, always considering the future of the physical environment and spatial experiences. We are committed to meeting our clients’ needs by offering them the most fruitful solutions to their specific challenges. We take pride in being a firm that truly empowers all team members to express their thoughts and opinions, as we believe that open dialogue among peers drives better results. This philosophy extends to engaging stakeholders during the planning process. We are committed to the highest level of professional conduct and make all decisions with integrity.
Interview Process
Job Application Submission
Initial Screening Interview (virtual or in person, applicant preference)
In-Person Interview at Rojas AP Office
Skills Assessment (2 hours, you will receive $60 compensation)
Reference Check
Offer
